The Location Record shown here is the information needed to describe the location, the main contact information, and link it to the accounting system for the AP module in order to have the accounting system print checks or send transactions via EFT/ACH. All accounts are linked to their respected Location Record in DLS.

This is the Account Review form which is where 90% of the work that is done in DLS is done here. Here you can see the current status of the account itself on the left and on the right are the list of transactions that have been entered. When you highlight a transaction you are be able to see the details about the transaction record below the list

After the transactions have been entered for the day and confirmed, the user will go to this Daily Post Form and post either their own transactions or if the confirmation is done by another person, all the transactions enterd by all the users. Transactions dated for the future are not shown until the date they are effective has arrived or past.

When the daily post has finished, you will be presented with reports that you can have printed or Confirmation Letters to be emailed or printed for the transactions that were processed. You will also be reminded to run the import on the accounting system.

Finally, after all the transactions have been entered & posted for the month the month end close will disburse the interest according to each account record's settings. This process will lock the month down to prevent any changes to the account for the month.

After the month end close, reports and statements can be printed as needed. If you have DLS Online, statements can be printed by the parishes online. There are several statement formats to select from or we can create a custom one for your location. Temporary Footers are to make special announcements to be placed at the bottom of the statements. Fixed footers are defined in the System Setup screen.

With over a 100 reports to select from, you can select the ones that you want to use to create your Reports Menu with just the right reports for your needs. If one isn't there that you need, just ask and we can create it quickly per your design wishes.

Advanced Edition users have a special function that allows for deposit & withdraw transactions to be entered into a spreadsheet and then imported all at once into DLS as a batch that can be reversed if needed. If you have high volume of transactions, this saves a lot of time.

Interest rates can be changed on each account in Account Review but to change a lot of accounts, this form is where you can change the interest rates on your account globally. Most times it is simply enter the old rate, the new rate, and the effective date of the change. Some accounts can have settings like max rate or fixed rate to prevent some changes.

Deposit interest rates can be changed during month end according to a variable rate chart which looks at their Average Daily Balance or ending balance to do a rate change according to where the account balance is at.

Typically once a year audits are done on some or all the accounts. DLS has you set up the letter and then have the account information print within the letters to send to the locations. Just select the location (or accounts), print, fold, put in window envelope, and send. See the sample report on the right.

All the special functions and configuration of the system are found in the General Maintanenace Menu. Here is the entire system setup as well as data lists, global functions, emails, audit letters, interest rate changes, and some export functions.

The DLS Sysetm Setup is so DLS will work the way you do. On the first tab is the selection of the accounting interface, fiscal year, and your diocese information. In the other tabs are the setup for different areas of the system. Once set, you only need to come back if you want the change a setting or configuration. Interfaces are free in Advanced Edition.

There are several switches that can change how DLS will run. Some settings are not visible because they can't be changed once data is being entered into the system. Things like Compound Interest Daily must be set by The Computer Department, Inc programmers at the point of installation. On other tabs you setup defaults, Statement Footers, Letters, eMail, and DLS Online.

You can enter a lot of data just by clicking your mouse and selecting what information you want in the field. Create lists for Location Type, Account Category, Restriction Types as well Account Classifications.

Each user at the diocese can have their own login record and get access to only the menu option that are selected for them. Advanced functions, Delete rights, and View Only rights are other options to restrict within the different areas they have access to.

Each user at the parish can have their own login record and get access to an unlimited number of locations that can be selected for them to view or manage. You can also block them all together if for some reason they need to be blocked rather than deleted. More security options are in the works to privide more restrictions on just what the users can and can't do online.

While not an important feature to many, it was asked if they could set their own colors for the screens in DLS since different color combinations are easier on people's eyes and bring out the words better. Some even wanted to have the colors of their favorite sports team! No matter the reason, DLS will let you do it.